About My Productivity Calc
My Productivity Calc is a free site of productivity calculators and guides for occupational therapists, physical therapists, speech-language pathologists and their assistants.
Why the site exists
Rehab therapists are measured by a productivity percentage, often without being shown how it is worked out. My Productivity Calc shows the arithmetic. It works out the day with the unpaid break taken out of paid time, and plans the rest of the week against a weekly target. It turns documentation time into hours and money over a year, and converts timed treatment minutes into units under the US Medicare 8-minute rule.
Who runs it
My Productivity Calc is an independent site. It is not connected to any employer, payer, professional association, software company or staffing agency, and none of them pays for it. There are no ads and no affiliate links. Most guides are written for the person being measured, which is what the footer line “Built for therapists” means. One guide is written for managers who set targets.
We are not clinicians. The guides explain how productivity is measured and how the numbers work. They do not give clinical, billing, legal or employment advice.
How the facts are checked
Every rule and figure on the site is checked against the official page that states it before it is published. For billing, that means the US Medicare manuals and Federal Register rules. For pay and hours, it means the US Department of Labor and the Code of Federal Regulations, and for a survey figure, the published survey. We record the page, the exact wording and the date checked, and check again when the rule is due to change.
The guides are written with the help of AI writing tools. Every figure and rule in them is checked against its source as described above, and every worked example is recalculated, before a page goes live.
How the calculators work
Productivity is treatment minutes divided by paid minutes, with any unpaid break taken out of paid time. The weekly planner works out the percentage you need on each remaining day so the week averages to your target, counting each day equally. Annual documentation figures use 46 working weeks, to allow for leave and holidays. Each calculator page shows its formula and a worked example, so you can check the result yourself.
Your data
Everything is worked out in your browser. Nothing you type is sent to us or stored on a server. Your browser keeps your figures so the page remembers them next time, and you can clear them by clearing your browser data. The privacy policy has the detail.
Corrections
If a figure, a rule or a worked example is wrong, or a rule has changed in your setting, tell us. Email [email protected] with the page and what it should say. We check it against the source and correct the page.